工作職責

• 兩間公司帳務管理：分別處理兩間公司的日常記帳、應收應付、銀行對帳、月結及損益表（P&L），確保各公司的帳目及單據清晰分開。

• 工程成本管理：按公司及工程項目核對收入、材料、人工及分判成本，編製項目損益報告，並跟進預算與實際成本的差異。

• 收付款跟進：處理工程進度款申請、發票及款項追收；核對供應商及分判商帳單，並整理付款資料供管理層審批。

• 薪酬及 MPF：負責兩間公司合共約 15 人團隊的計糧、出勤、假期、加班及津貼核算；按所屬公司編製糧單，並處理 MPF 及人事紀錄。

• AI 虛擬辦公室管理：管理兩間公司的 AI 協作平台，包括更新資料、分派及追蹤任務、管理電子文件及跟進系統提醒；核對 AI 產出，並與 IT 支援協調及優化流程。毋須編程。

• 工程行政支援：整理圖則、工程往來文件、會議紀錄及項目檔案，並協調兩間公司的日常行政事務。

• 採購及報價：協助編製報價及投標文件、進行詢價及格價；按所屬公司發出採購單（PO），並跟進物料交付及單據核對。

• 對外協調及審批文件：聯絡工程團隊、主承辦商、分判商及供應商，協助整理及跟進屋宇署、消防處等部門的申請及審批文件。

Responsibilities

• Accounting for Two Companies: Maintain separate books for both companies, including bookkeeping, accounts receivable and payable, bank reconciliations, month-end closing and P&L preparation.

• Project Cost Control: Track income, material, labour and subcontract costs by company and project; prepare project P&L reports and monitor variances between budgeted and actual costs.

• Billing and Payments: Handle progress payment applications, invoicing and collections; verify supplier and subcontractor bills, and prepare payment details for management approval.

• Payroll and MPF: Administer payroll, attendance, leave, overtime, allowances, payslips, MPF and personnel records for approximately 15 staff across both companies, under the respective employing company.

• AI Virtual Office Administration: Manage both companies’ AI collaboration platforms, including updating data, assigning and tracking tasks, maintaining electronic documents and following up on system reminders. Check AI outputs and coordinate with IT support to improve workflows. No programming is required.

• Engineering Administration: Maintain drawings, project correspondence, meeting minutes and project files, and coordinate daily administrative matters for both companies.

• Procurement and Quotations: Assist with quotations, tender documents, supplier enquiries and price comparisons; issue POs under the relevant company and follow up on deliveries and supporting documents.

• Coordination and Submissions: Liaise with engineering teams, main contractors, subcontractors and suppliers; assist with applications and approval documents for the Buildings Department, Fire Services Department and other authorities.

入職要求

• 持會計、工商管理、工程或相關學科文憑或以上學歷；具相關會計資格者優先，經驗豐富者亦可酌情考慮。

• 具 3年或以上相關會計或工程／建築行政經驗；具消防、冷氣或屋宇設備工程背景者優先。

• 必須具備獨立處理帳目、月結及編製損益表（P&L）的實務經驗；能分別管理兩間公司的帳務，並按工程項目整理收入及成本。

• 具員工薪酬計算、出勤及假期管理、強積金（MPF）供款處理經驗；能處理兩間公司合共約 15人的薪酬及人事紀錄。

• 熟練使用 MS Office，尤其是 Excel 公式、數據整理及核對，以及 Word 文件編製。

• 熟悉會計或薪酬軟件者優先，請於履歷列明曾使用的系統。

• 能使用雲端文件及數碼協作平台，並願意學習及管理 AI 虛擬辦公室；具 AI 工具或自動化流程操作經驗者優先，毋須編程。

• 熟悉工程報價、採購單（PO）及供應商、分判商單據處理者優先。

• 良好粵語、一般英語及普通話；能讀寫中英文。

• 細心、有條理、對數字敏感，具責任感及保密意識；能獨立安排兩間公司的工作優次，主動跟進並按時完成報表。

Requirements

• Diploma or above in Accounting, Business Administration, Engineering or a related discipline. Relevant accounting qualifications are preferred; candidates with substantial relevant experience may also be considered.

• At least 3 years of relevant experience in accounting or engineering/construction administration. Experience in fire services, HVAC or building services is preferred.

• Hands-on experience in independently handling accounts, month-end closing and preparing P&L statements is essential. Able to maintain separate accounts for two companies and track income and costs by project.

• Experience in payroll calculation, attendance and leave administration, and MPF processing; able to manage payroll and personnel records for approximately 15 staff across both companies.

• Proficient in MS Office, particularly Excel formulas, data organisation and reconciliation, and Word document preparation.

• Experience with accounting or payroll software is preferred. Please specify the systems used in your CV.

• Able to use cloud-based document and collaboration platforms, and willing to learn and administer an AI-powered virtual office. Experience with AI tools or workflow automation is preferred; no programming is required.

• Familiarity with engineering quotations, purchase orders (POs), and supplier and subcontractor documentation is preferred.

• Good spoken Cantonese, basic English and Putonghua, with the ability to read and write Chinese and English.

• Organised, numerate, detail-minded, responsible and discreet; able to prioritise work across two companies, follow up proactively and meet reporting deadlines.